Project Coordinator

We are seeking a detail-oriented and proactive Project Coordinator to join our team. The ideal candidate will support project managers and field teams by coordinating schedules, documentation, procurement, and communication across electrical construction projects. This role plays a key part in keeping projects organized and on track, ensuring deadlines are met, and maintaining clear communication between field staff, vendors, clients, and management.

Project Coordination Responsibilities: 

·       Support project managers in planning, scheduling, and tracking project timelines, milestones, and deliverables 

·       Prepare, distribute, and maintain project documentation including submittals, RFIs, change orders, and meeting minutes 

·       Coordinate material procurement, deliveries, and equipment scheduling with vendors and suppliers 

·       Track project budgets, change orders, and invoicing in coordination with the accounting department 

·       Maintain project files, drawings, specifications, and permit documentation in an organized and up-to-date manner 

·       Schedule and coordinate subcontractor activities, ensuring proper documentation and compliance requirements are met 

·       Assist in preparing project status reports and progress updates for clients and management 

·       Monitor project schedules and proactively flag potential delays or issues to project managers

 

Administrative & Documentation Responsibilities:

·       Manage Certificates of Insurance (COIs) for projects, vendors, and company compliance, including expiration tracking and renewals 

·       Coordinate lien waiver requests, submissions, tracking, and closeout documentation in collaboration with the accounting department 

·       Maintain billing document management systems, including Dropbox folders and ERP file organization for project billing records 

·       Organize and maintain permits, inspection records, warranties, and project closeout binders 

·       Support punch list tracking and documentation through final project closeout 

·       Coordinate communication between field staff, vendors, clients, and office management 

·       Provide general administrative support including correspondence, filing, and data entry as needed

Qualifications

·       Associate degree in Business Administration, Construction Management, or a related field, or equivalent experience preferred 

·       Minimum 2–4 years of experience in project coordination, construction administration, or a related support role 

·       Experience working in construction, electrical contracting, or a related industry preferred 

·       Strong organizational skills with the ability to manage multiple projects, tasks, and deadlines simultaneously 

·       Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Adobe Acrobat 

·       Experience with project management or ERP software (e.g., Procore, Sage, Foundation) preferred 

·       Familiarity with construction documentation including submittals, RFIs, change orders, and lien waivers 

·       Strong attention to detail with excellent problem-solving and follow-up skills 

·       Effective written and verbal communication skills 

·       Ability to handle confidential information with professionalism and discretion 

·       Self-motivated with the ability to work independently and collaboratively within a team environment 

·       Reliable, adaptable, and capable of supporting changing project priorities and business needs

·       Bachelor’s degree in Construction Management, Business Administration, or a related field 

·       Prior experience in the electrical contracting, construction, or skilled trades industry 

·       Familiarity with job costing, project-based accounting, and construction billing processes 

·       Experience coordinating subcontractors, vendors, and field operations on active job sites 

·       Working knowledge of ERP and project management software such as Procore, Sage, or Foundation 

·       Experience handling subcontractor compliance, including insurance tracking, lien waivers, and vendor documentation 

·       Strong Excel skills, including use of formulas, data tracking, and reporting tools 

·       Comfort reading and interpreting construction drawings and specifications 

·       Strong prioritization skills in a fast-paced, project-driven environment 

·       Previous experience supporting both field operations and office/management teams in a construction setting